Imaginate is recruiting a National Schools Project Manager to project manage Theatre in Schools Scotland, Explore and Edinburgh International Children’s Festival schools’ bookings.
Terms: Full time, 5 days a week, permanent
Reports to: Senior Producer
Salary: £27,000 p.a. plus 5% employer contribution to pension
Please download and read the full job description and guidelines.
Key Tasks and Responsibilities
Theatre in Schools Scotland (TiSS) Touring
- Managing the TiSS schools tour:
- Communicating with schools and local authorities to manage schools’ bookings.
- Communicating with commissioned and associated companies around touring.
- Monitor and manage the day to day budget and finance of Theatre in Schools Scotland.
- Updating the Data Management System with the touring schedule and full details.
- Booking all school tours and overseeing communication with schools, partners and local authorities for current tours and upcoming tours for TiSS and Explore
- Booking all travel and accommodation for TiSS commissioned touring companies, and determining support for associated productions requirements on the road.
- Managing and monitoring and reporting of TiSS budgets.
- Writing contracts between:
- Imaginate and National Theatre of Scotland (NTS)
- TiSS and local authorities/schools/other partners
- TiSS and Producing Companies/Associate Producing Companies
- Contributing to a communications campaign and a longer-term communications strategy, and being the central TiSS point of contact for NTS’s freelance marketing and press manager, who delivers all Marketing, Press, Online and Social Media activity.
- Communicating with Scottish artists and companies developing work for schools and connecting with TiSS.
- Regularly reporting of TiSS progress to Pamela Walker, Imaginate Senior Producer and Gillian Gourlay at National Theatre of Scotland (NTS).
- Working with Imaginate and NTS teams to programme the work for TiSS, which includes managing the call outs.
- Acting as an ambassador for TiSS, Explore, partner organisations and children’s theatre in Scotland.
Festival Schools Bookings
- Develop relationships with teachers to encourage and support them to attend the Edinburgh International Children’s Festival.
- Allocate tickets to school bookers by weighing up different factors including responding to schools’ preference and age suitability, maximising school sales, spreading attendances across performances and building relationships with schools.
- Manage all schools’ bookings by operating and refining the Festival’s schools booking system and support schools throughout the booking journey.
- Coordinate all logistical elements surrounding schools’ participation in the Festival, liaising with teachers until, during and just after the Festival.
- Support the marketing campaign to sell TiSS and Festival shows to schools, including by contacting schools, teachers and councils by email and on the phone.
General
- Use systems to update bookings and communicate with teams using Imaginate’s Data Management System, Excel and Red 61.
- Credit control for schools’ invoices and manage the bus subsidy scheme for Children’s Festival and Explore.
- Developed and communicate the Explore programme throughout the year, selling the packages to venues, schools and councils.
- Support schools on access requirements for pupils with Additional Special Needs (ASN).
- Attend all Imaginate team meetings (Tuesdays, weekly) and report on project progress.
- Fortnightly update and progress meeting with the Senior Producer.
Please download and read the full job description and guidelines.
Please read the guidelines carefully and if you have any questions or would like an informal, confidential chat about the position, please contact Pamela Walker, Senior Producer at Imaginate, on 0131 225 8050 or pamela@imaginate.org.uk